Last revised January 2019
About “SAILDRONE’s Antarctic Circumnavigation Design Contest”
The Contest will be divided into two entry categories:
i. Junior Category: for Entrants aged 12 years old or below; and
ii. Open Category: for Entrants aged 13 years or above.
(I) Eligibility of Entrants
(a) Subject to the Terms and Conditions herein, the Contest is open to all age-eligible Hong Kong residents, as defined above in the two entry categories, who may participate by submitting an entry (“Contest Entry”) with completed and executed Entry Form, Design Template and Parental/Guardian Consent Form (if applicable, see below). Entries submitted through any third parties on the Entrant’s behalf will not be accepted.
(b) Throughout the period between the date of Contest Entry until the date of full completion of the Contest, including the completion of sharing of the winners’ experiences, the Entrant must:
1. be residing in the territory of the Hong Kong Special Administrative Region with a valid HKID card or Hong Kong birth certificate (if Entrant is aged 11 years or below); and
2. be aged 12 years or below at the time of Contest Entry to be eligible to participate in the Junior Category, or be aged 13 years or above to be eligible to participate in the Open Category.
(c) Contest Entry:
1. Must be performed online at the Website or via email@example.com.
2. Maximum of one (1) completed Design Template to be submitted for each Contest Entry. If multiple entries are received at the Website from the same Entrant, the first Contest Entry received will be considered the Entrant’s submission for the Contest. Other entries from the same Entrant will be removed from the Contest and be invalidated.
3. If the Entrant is below 18 years of age or otherwise has no legal capacity to contract at the time of Contest Entry, the Entrant must have explicitly obtained his/her parent’s or legal guardian’s permission to enter the Contest and such parent or legal guardian must have duly completed and signed the Parental/Guardian Consent Form.
4. The Entrant must submit by uploading the following to the Website or sending to firstname.lastname@example.org: (i) completed Entry Form with information including (1) Full name in English, (2) Full name in Chinese, (3) Month and Year of Birth, (4) First 4 digits of the Hong Kong Identity Card number or Birth Certificate number (if below 11years of age), (5) Telephone number, (6) Email address, (7) School (if applicable), (8) Entry Category; (ii) completed Design Template. The Design Template may be in either jpeg or pdf format, and in any case, no larger than 10MB in size; and
(iii) duly signed and completed Parental/Guardian Consent Form (if applicable).
5. By submitting the design in the Design Template (“Contest Design”), the Entrant represents and warrants that the Contest Design submitted is his/her own original artistic works.
• involve any commercial content or promotion of products or services;
• directly or indirectly promote the use of alcohol, tobacco, munitions of war, weapons, pornography, gambling, violence, or narcotics;
• discriminate against age, race, gender, sexual orientation, marital status, disability, profession, ethics, or religion;
• defame, slander, disparage, disdain, or insinuate any commodity, service, person, or organisation;
• be offensive or in poor taste;
• involve political advocacy;
• involve any illegality; or
• infringe upon the copyright, rights, or privacy of others.
8. Entry Forms cannot be amended or withdrawn once submitted.
9. Failure to connect to the Internet at any time during the Contest Entry process may disrupt the application process and the Entrant should complete the Contest Entry process again. Contest Entry is completed only upon the Entrant’s receipt of an email acknowledgement.
10. All Contest Entries will be processed pursuant to these Terms & Conditions. During such process, Entrants, parents and/or legal guardians (if applicable) of the Entrants may be contacted for verification of information submitted.
11. By submitting the Contest Entry, the Entrant represents and warrants the completeness, truth and accuracy of all information and documents provided. If an Entrant provides incomplete, false or misleading information or documents, or breaches/violates the Terms and Conditions, as considered by SAILDRONE, such Contest Entry may be rejected or disqualified.
(II) Contest Schedule
21 January 2019 to 5 May 2019 23:59:59 HK Time
6 May 2019 to 10 May 2019 23:59:59 HK Time
11 May 2019 to 14 May 2019 23:59:59 HK Time
15 May 2019
The schedule may be revised without further notice.
(III) Notification of Winning Entrants
A total of two winning Entrants (one winner will be selected by SAILDRONE in each of the two entry categories) will be announced on or around 15 May 2019 and they will receive email notifications at the email addresses stated in their Contest Entries.
Each winner will be awarded a trip to the SAILDRONE headquarters in Alameda, California, USA, to visit the SAILDRONE office and view their design on a SAILDRONE USV, and to meet other tech Start Ups in the Bay Area, with meals, transportation and accommodation, including:
· one round trip economy class air ticket between Hong Kong and San Francisco, USA; and
· a minimum of two nights’ accommodation on a sharing basis in the vicinity of Alameda, California, USA.
SAILDRONE shall have absolute discretion over the trip including all arrangements and may amend the above such as the trip itinerary without further notice.
(V) Award of Prizes
1. Prizes are not transferable.
2. Winners shall share their experiences in such format as may be requested by SAILDRONE. This format may include submitting a report with photos and videos, attending press interviews or at sharing sessions. Each of the Winner’s represents and warrants that all materials and information given throughout the Project including those submitted in the report and given during sharing experiences are their original works or that they have obtained proper authorization or permission, and further consents that all information shared may be uploaded to the Website, social media accounts of SAILDRONE and LKSF and may be released to the public.
3. The prize shall be deemed forfeited if (i) the prize is not claimed by signing and returning the acceptance letter and release and waiver as required within fourteen (14) days of the date of our attempted notification, and if such expiration date shall be a public holiday, it shall be extended to the following business day, or such other date as announced on the Website, or (ii) the winner does not have a valid USA visa or otherwise unlikely or does not qualify to enter into or stay in the USA territory in the reasonable opinion of SAILDRONE or by order of the USA authorities by 5 July 2019 or at any time thereafter.
(VI) General Conditions
1. Each Entrant represents and warrants that he/she has fully complied with all Terms and Conditions. All Entrants must ensure that the copyright and all other rights to all of the information/materials provided including their Contest Designs are owned by them, or do not violate or infringe upon rights owned by other parties and/or are not copy of the work of others, are in compliance with all applicable laws and regulations, and are appropriate and consistent with the stated purposes of the Contest. All pictures, videos, and/or audio recordings (if any) submitted must either be the original creations of the Entrants or that the Entrants have obtained proper authorization or permission.
2. By submission of any and all documents hereunder including the Entry Forms and Contest Design, the Entrants hereby fully agree that all submitted project information including the Contest Design will be used for execution and promotion of the Contest and Project.
3. All Entrants are bound by these Terms and Conditions. The Entrants are liable for all risks (including but not limited to risks to any third party) associated with the submitted Contest Entry contents and any and all of their acts or omissions, and any delay or failure throughout the Contest.
4. Information collected from the Entrants, parents or legal guardians will be used for the purposes of the Contest and in accordance with these Terms and Conditions.
5. The Terms and Conditions of the Project including the Contest may be revised at any time without further notice.
1. LKSF and/or SAILDRONE shall not be responsible or liable for any and all disputes, claims, proceedings, litigations, liabilities, damages, losses, injuries, or costs and expenses (including without limitation legal fees) arising directly or indirectly to any person (whether to the Entrants, their parents or legal guardians, their agents, representatives or third parties) or to any property arising from or in connection with any and all acts or omissions, including delay or failure, throughout the Contest, including use of or inability to use the Website or email@example.com, winner notification, selection and participation in any Contest related activities and/or any related act or omission of SAILDRONE and/or LKSF, any of their directors, trustees, employees, agents, representatives or any related third parties. Each of the Entrants shall unconditionally and irrevocably fully indemnify, keep indemnified, hold harmless and defend LKSF and/or SAILDRONE and its/their directors, trustees, employees, agents, representatives or any related third parties from and against all such disputes, claims, proceedings, litigations, liabilities, damages, losses, costs and expenses (including without limitation legal fees).
2. All information, materials and comments provided by or relating to the Project (including the information provided by SAILDRONE), and users of social media channels and posted or hyperlinked to the Website or LKSF website and other social media channels are their views and opinions and do not reflect the view or opinion of LKSF in any manner. LKSF and/or SAILDRONE make(s) no representation or warranty that such contents are complete, true, accurate or reliable, or that they do not infringe rights of third parties. LKSF and/or SAILDRONE disclaim(s) all claims, proceedings, litigations, disputes, liabilities, damages, losses, injuries, and costs and expenses (including without limitation legal fees) of any kind by any person. The Website and materials therein are maintained by SAILDRONE and not by LKSF. LKSF shall not be responsible or liable for their content, products, services, policies (or the lack of them) or, activities and/or use of the Website or reliance of any information or materials therein. LKSF reserves the right to administer the related materials posted on the LKSF website and LKSF social media channels.
3. The Website is the sole responsibility of SAILDRONE. SAILDRONE makes no relating representations or warranties of whatever kind. SAILDRONE retains the right to restrict use of the Website, in any manner it deems appropriate without prior notice. The Website, contents, materials and software are provided on an “as is” and “as available” basis and SAILDRONE makes no representation or warranty that (a) they are accurate, timely, uninterrupted, virus/error free or do not infringe rights of third parties; (b) the results obtained from the use of the contents or software is reliable; (c) any errors in the software will be rectified.
2. For enquiries, please email SAILDRONE at firstname.lastname@example.org.
Purposes of collection of personal information
SAILDRONE Inc. (“SAILDRONE”) respects the privacy of your personal information. Unless with your consent, or permitted or required by law, any personal information provided by you for the Contest will only be disclosed to organizations or persons designated by SAILDRONE and to be used by SAILDRONE and/or its designated organizations or persons for handling, administering, processing, verifying, dealing with, assisting and following up with your entry and related functions and activities in connection with the "SAILDRONE Antarctic Circumnavigation Design Contest” (the “Contest”) and all other directly related purposes, including assisting in conducting checks on personal details in relation to processing entries.
Confidentiality and information security
In order to protect your privacy, SAILDRONE will in accordance with the applicable laws adopt all reasonably practicable measures to ensure that all personal data are correct and kept confidentially, and will follow the relevant and governing laws in making corrections and giving access to data. Data access and data correction requests may be made to the Webmaster via email: email@example.com.
Retention of personal information
Your personal information will be kept by SAILDRONE for a reasonable period of time as may be required for the above purposes and in accordance with the relevant statutory provisions.
Possible disclosure to other parties
You consent that information and materials submitted by you may be disclosed to organizations or persons authorized by SAILDRONE and/or to be used by SAILDRONE or any of their authorized organizations or persons for educational or other non-commercial purposes and/or for promotion of the Contest in SAILDRONE’s absolute discretion.